In successfully carrying out these tasks, the first "author/manager" must understand exactly what the proposal is represented. Above all, the proposal is a "sales document," is not a technical or white paper. The main objective is to show prospective customers that your clients, employers, or organizations have technical and managerial expertise and experience to apply the sound approach, and follow up with capital and facilities that ensure timely delivery and per specification.
RFP requirements are statements that express the needs and considerations for a procurement project. Buyers use these requirements to write RFPs and evaluate subsequent vendor proposals. You can start winning more RFPS by considering an RFP consultant who will help you in writing winning proposals.
In general, the proposal is lost due to three main reasons: greed, silence, and satisfaction:
- Greed, because the price of respondents is outside the "competitive range," maybe because of excessive costs or overhead costs.
- Pride, because respondents believe it knows better than what customers are needed to achieve the desired goals.
- Satisfaction, because respondents have worked with customers for quite a long time, and now consider it trivial.
The main objective in writing and managing proposal efforts is to verify the recommended solutions through text and graphs representing the "best value" approach to customers. In government terms, this means the response is delivered on time, fulfilling technical and management factors, at competitive prices, and represents the lowest risk.
The next step after developing an approved schedule is creating a "Compliance Matrix." This document is important for writing proposals and manage, and ensure important points are covered in response. The matrix is a four-column document that contains each requirement stated in the invitation material.